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Contract Negotiations with Facilities
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Site Selections and Recommendations
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Facility/Meeting Room Arrangements
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Budget Preparation and Control
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Planning Assistance and Manage Meeting Logistics
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Pre and On-Site Registration Services
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Database Development and Maintenance
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Email Mailings and Participant
Correspondence
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Electronic Communications Services (Email, Web, etc.)
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Miscellaneous Secretarial and Office Support Services
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Staffing at Meeting Sites
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Food and Beverage Arrangements
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Arrangements for Audio Visual Services
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Copying Arrangements (on-site & off-site)
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Special Event
Venues
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Coordination and Implementation of Exhibit Services
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Assist with the Creation of a Marketing Plan
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Develop
and Produce of Brochure/Promotional Materials
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Printing Abstracts and Calls For Papers
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Speaker Selection and Management
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Develop Sponsorship Opportunities
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Transportation Arrangements
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Airline/Car Rental Group Discount Agreements
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Pre and Post Meeting Administration
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Provide Management Services to oversee the day-to-day operations, including
telephone support
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Act as the main point of contact for Organization
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Assist with the administrative, legal, marketing and financial services
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Supervise the performance of independent contractors of the Organization
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Manage the approved budget and expenses of outside vendors
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Provide Administrative support for all incoming correspondence, via email/telephone
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Secretarial support to the Steering Committee, to include meeting minutes,
facilitating meeting materials, and other related services
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Collect, verify and approve member applications
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Manage a database for members to include all related correspondence (e.g., membership forms, agreements,
finances, etc)
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Distribute information to press, members, potential new members and other interested parties.
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Manage a library technical publications and other important documentation
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Provide support to all levels of the Steering Committee
